Google Form Upload File and Move to Folder
Final UpdatedFebruary 24, 2022
- byJames Rose
Let's cutting to the chase. If yous're hither, yous're most probable familiar with Google Forms, the free, basic forms tool provided by Google, allowing you to create standard questionnaires and surveys for your clients.
Google Forms as well has a file upload feature. Users tin upload attachments such as presentations, spreadsheets, documents, PDFs, videos, images, and sound files directly into the course.
Sounds pretty good, right? Well, before you brand apply of this feature, there are some limitations that could hinder your data collection process rather than amend it. The biggest of these is that anyone uploading files requires a Google account.
Allow'southward dig into how yous can allow clients to utilize Google Forms to upload files.
What types of files will my clients want to upload?
Depending on what industry y'all're working in, there are many reasons why including a file upload option might be necessary when sending a form to a customer.
Here are some examples of types of content you may discover yourself needing to collect that require the receiver to upload a file:
- Headshots/photos for a client's bio
- CVs/resumes of task applicants
- Embrace messages
- Proof of ID
- Fiscal documentation
- Tax records
- Certificates of higher education
- Homework assignments
- All manner of other content
No matter who yous're working with, somewhere down the line, yous're most likely going to have to request at least a few files.
Want an easier solution?
Content Snare makes uploading any files and images a slice of cake for both you and your client. Sign up to take hold of your gratuitous trial.
How do I create a file upload question with Google Forms?
Let'southward go through everything step by step.
- In one case you've reached a stage within your Google class creation process at which you'd like to add a file upload question, click on Add Question (the + symbol) within the bar on the correct-hand side. This will automatically create a multiple choice question.
- From the question type dropdown carte du jour, select File Upload. Before the question converts to the right type, you'll run into the post-obit message appear:
- After yous click continue, the file upload question will appear. Choose a proper name for the question and enter information technology in.
- From here, you tin customize things in the following three ways:
Allow only specific file types
Y'all can enforce certain limitations on what your clients are able to provide you inside any given file upload question.
Maximum number of files
You tin can cull betwixt a maximum of 1, v and ten when information technology comes to file uploads.
Maximum file size
You can adjust the maximum file size per file and the cumulative maximum file size for all entries.
At this point, your file upload question is ready to go! From a client'southward perspective, information technology'll look something like this:
They can see is the question and the file upload button.
So at present your clients can use your Google Form to upload files. Awesome! Just...
What are the limitations of this?
One of the main limitations that comes with using the Google Forms file upload characteristic is that the person uploading the files must exist signed in. This essentially ways that, if they don't have a Google account that they can use, they're screwed every bit far as uploading files is concerned. What if they're with Yahoo? What if they adopt Outlook? Also bad…
In improver to this, whilst yous tin increase the maximum cumulative file size by quite a caste (1GB, 10GB, 100GB, etc), the maximum immune file size per file (and besides per form per person) is still restricted. This tin can go a huge consequence very speedily, peculiarly if yous require multiple files to exist uploaded within 1 submission. Too, since files submitted are stored in the Google Drive of the form owner, Google will automatically block your grade from receiving further grade responses if you're running out of space. The desired form respondents volition be unable to access it completely.
The upshot likewise extends to the maximum number of files allowed per file upload question, which is limited to 10. Such limitations can show to be incredibly restrictive - if yous need a client to submit pictures for a gallery page on a website, for instance, it would be impossible to assemble all the files you demand within ane question.
The uploaded files likewise must take different names for faster sorting which, in many ways, could be a burden for clients as changes to file names may exist required.
What's the best way to collect files from clients?
Content Snare provides the platonic solution for both y'all and your clients, allowing them to upload or elevate and drop files quickly and just.
Within the builder, you lot can create every bit many file and/or image upload fields as you like for your form. When the Permit multiple files setting is enabled, you lot can provide a default number of files as a guideline for your customer only, as this number is not restrictive, y'all can collect as many as is necessary within the aforementioned field. There'due south no demand to split it into multiple questions or endeavour and detect complicated workarounds.
Content Snare is also a godsend for collecting images. Ever requested a small-scale bio photo from a client and had a client submit something the size of a moving picture theatre screen? This will no longer be an issue, as you may optionally set minimum and maximum image sizes as well equally an allowable aspect ratio.
Content Snare was designed with both you and your client in mind. It'southward the smarter way to collect content and documents.
Desire an easier solution?
Content Snare makes uploading any files and images a slice of cake for both you and your client. Sign up to grab your complimentary trial.
Source: https://contentsnare.com/google-forms-file-uploads/
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